For Facilities Directors
Consulting for Facilities Directors
Facilities is the seat where decades of deferred maintenance, a passed bond that may not cover everything, the Williams Act, and an OPSC application portfolio all land on one desk. We make sure none of those fall through the cracks.
Where we come in
What we hear from facilities directors
- Maintaining current FIT reporting across every site, every year
- Pursuing OPSC funding against an unpredictable Prop 2 SAB cycle
- Keeping the facility master plan current enough to defend
- Translating condition assessment findings into bond project lists
- Coordinating with bond program management on project delivery
- Tracking deferred maintenance backlog credibly for the board
Services
Where we work alongside facilities teams:
Facility Master Planning
Long-range facility plans aligned to LCAP, demographics, and California funding cycles.
Learn moreFacility Needs Assessments
Honest condition assessments that hold up under board scrutiny.
Learn moreFIT Reports
Williams Act FIT inspections and reporting, done right.
Learn moreBond Program Management
End-to-end bond program leadership for California districts — planning, execution, and accountability.
Learn moreFree tools for facilities directors
Tools you can use right now
Tools that help facilities teams see and explain what's happening in their plant:
Bond / Facilities Health
Compliance scan across the items the board will eventually ask about: RMA (§17070.75), CBOC (§15278), EMMA, FIT cadence, master plan currency, and debt management policy.
Open the toolFiscal Health Risk Analysis
The facilities section of the FHRA covers RMA, deferred maintenance, master plan currency, and FIT cadence — useful for self-assessment before audit visits.
Open the toolDistrict Benchmarking
Compare facilities staffing ratios and per-pupil facilities spend against state averages — context for budget conversations.
Open the toolFrequently asked
Questions facilities directors ask us
How do we get OPSC funding approved faster?
Three habits accelerate OPSC: (1) keep your facility master plan within 3 years of refresh, since OPSC programs require current planning evidence, (2) front-load the eligibility analysis before submitting — incomplete applications stall, and (3) maintain a tracker for SAB Form 50-04 / 50-05 / 50-06 status across all submitted projects so you can answer OPSC inquiries in days, not weeks.
How often should we redo our facility master plan?
Full refresh every 3–5 years, with an annual update to the financial model and priority list. The OPSC explicitly expects current master planning evidence for many funding applications, and demographic / capacity assumptions drift fast enough that a 7-year-old plan is dangerously stale.
Who's responsible for FIT compliance in our district?
Legally, the district as a whole — but practically, FIT cadence usually lives with the facilities director or maintenance supervisor. The risk is when no one owns the calendar: inspections get missed, deficiencies linger, and the annual report becomes a fire drill. We help districts either run the program or set up internal ownership with training and QA.
What's the best way to track deferred maintenance backlog?
By system, by site, with dollar estimates that get re-priced annually. The most common failure mode is a static list that ages — 4-year-old cost estimates are useless once construction inflation hits. The Bond / Facilities Health tool exposes whether your tracking is current.
Talk to someone who's been in your seat.
Our advisors are former California facilities directors. 30 minutes to learn whether we can help.