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Torrance Unified School District Warehousing Systems and Efficiency Report

Overview

Torrance Unified School District (TUSD) partnered with School Leaders to conduct a comprehensive review of its warehousing operations. The District sought a trusted K-12 consulting team with deep operational knowledge of how schools function daily. Our engagement focused on identifying system inefficiencies, addressing safety concerns, and building a roadmap for warehouse modernization that supports the educational mission through smarter logistics, accountability, and sustainability.

Value

N/A

Duration

3 months

Highlights

Reviewed daily operations through interviews with purchasing and warehouse staff, transporters, and school site stakeholders.
Assessed warehouse layout, receiving and delivery procedures, chemical storage, MSDS availability, and labeling systems.
Developed recommendations to improve safety, accountability, delivery routing, and labor efficiency.
Identified specific staffing and scheduling inefficiencies and proposed a streamlined weekly delivery model.
Offered procedural enhancements for surplus equipment handling, purchase order tracking, and mailroom integration.
Provided clear steps to improve compliance with California food storage regulations for student nutrition safety.

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Scope of work

Conduct an in-depth operational audit of its warehousing processes.
Engage staff at all levels, from the CBO and Purchasing Director to warehouse crew and school site administrators, ensuring the plan reflects both leadership priorities and frontline realities.
Identify procedural gaps related to labeling, order fulfillment, safety compliance, and communication.
Develop staffing recommendations based on operational flow, labor patterns, and delivery needs.
Provide actionable recommendations and implementable SOPs that improve internal accountability, cost management, and service quality.

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Challenges

Lack of consistent labeling, documentation, and PO-tracking, leading to delivery and accountability breakdowns.
Safety violations, such as improper chemical storage near food service items and lack of MSDS visibility.
Inefficient staffing schedules and lunch hour gaps caused warehouse downtime and delivery backlogs.
Improper storage equipment, such as unanchored metal shelving and non-standard pallets, raised concerns about earthquake preparedness.
Surplus item clutter, due to unclear pick-up and disposal policies, reduced usable space and created workflow obstacles.
Training gaps, especially in work order system usage and handling non-authorized pickup requests from school sites.

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Successes

Align staffing to operational demand, eliminating costly idle time and service gaps.

Standardize procedures for labeling, receiving, and accountability—ensuring every delivery is traceable, secure, and signed by the correct party.

Improve food service safety with policy updates tied to California guidelines for dry, cold, and frozen storage.

Reclaim functional space by organizing staging areas, reducing clutter, and optimizing rack usage.

Enhance service to school sites by simplifying delivery schedules, assigning school-specific staging locations, and ensuring consistent communication.

Increase compliance and staff training through updated SOPs and easy-to-follow documentation for warehouse and delivery staff.

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